This document will walk you through creating the Employer Retirement Share Report, submitting it to USAS and completing the process in USAS with a purchase order and disbursement.

Some districts have the STRS and SERS payments withheld from their foundation two times a month. The district still needs to account for this expenditure in USAS and may use the Employer Retirement Share Report/Submission to prorate the amounts charged during payroll to the corresponding benefit accounts.

Verify the amounts that were withheld from the foundation payment.

In USPSR

Go to Reports/Employer Retirement Share
- Enter the Begin Date: First of the month
- Enter the End Date: Last day of the month
- STRS Amount to Distribute: monthly amount from foundation payment
- SERS Amount to Distribute: monthly amount from foundation payment
- Generate the Report

Check for errors
- If needed create accounts in USAS (Note: If new accounts are created or marked active in USAS, you will need to go into USPS under USAS Integration and run the Account Synchronization to link USAS and USPS)
- If needed create/adjust mapping entries in USPSR/Utilities/Account Mapping
You may run the report as many times as needed until you are satisfied with the way it looks.
Go to USAS Integration/Employer Retirement Share Submission
- Enter the begin date: same as used for the report
- Enter the end date: same as used for the report
- STRS amount to distribute: same as used in the report
- SERS amount to distribute: same as used in the report
- Click on 'Show Submission preview'
  - Information will display in the box below it
- Click on Submit Employer Share of Retirement to USAS
  
  This creates a file that will go to USAS/Transaction/Pending Transactions

In USASR

Go to Transaction/Pending Transactions
- Click on the edit beside the transaction you want to post
- Review the details
- Click on Validate
  
  Any errors or warnings will appear on the screen in the grid. Scroll through to see them all.
- Click on Post
  - Enter the Transaction Date
  - Select your Payee Vendor
  - Enter a Purchase Order Number or leave it blank to let it Auto Assign.
  - Post
    
    This creates the Purchase Order.
Repeat the process for any other Pending Transaction file you want to post.
Go to Transaction/Purchase Order
- Filter the grid to find the POs that were posted
- Click on the invoice icon beside that PO
- Enter in the invoice information and post
- Invoice any other POs as needed
Go to Transaction/Payables
- On the Vendor Tab check mark the Vendors you want to create disbursements for
- Click Post Selected
  - Enter Disbursement Date
  - Grouping Options - Vendor
    
    This creates 1 check per vendor
  - Sorting Options
  - Bank Account
  - Click Post
If you do not want to assign physical check numbers to electronic checks then close the confirmation box and the process is finished.
If you want to assign physical check numbers to electronic checks or need to print a physical check then Continue to Print.

This takes you to Transaction/Disbursements
- Find the disbursements you want to assign a check number to and check mark them
- Click Generate Print file
  - Enter starting check number
  - Sorting options
  - Print Electronic Checks - This should be checked if want to assign a physical check number to an electronic check otherwise it can be left unchecked.
  - Output Type
  - Generate

Browser not supported