Federal Assistance Summary and Federal Assistance Detail

Federal Assistance Summary and Federal Assistance Detail

 

Info

ODE Fiscal Year 2024 Changes

  • USAS v2024.0.0 Release Notes - Removal of the Federal Assistance Detail and Summary from Period H EMIS reporting. The EMIS Extract no longer contains federal assistance summary and detail data.  The menu options for Federal Assistance Detail and Summary are still available but are now optional.

Go to Periodic/Federal Assistance Summary
Create a record for the current fiscal year with the necessary information

The Federal Assistance Summary MUST be created before the Federal Assistance Detail option in order to link them together.

 

Go to Periodic/Federal Assistance Detail and Clone/Create and update necessary information for the current fiscal year. Below lists out instructions on how to create or clone federal assistance detail records. Users can use either one or a combination of both. 
  • Click on image-20240307-133256.png

  • Enter in the required information for the detail record

    • Select the fiscal year to be reported on under Federal Assistance Summary field. 

    • Line number will auto increment once the summary fiscal year is selected

    • Enter the appropriate CFDA number 

To assist with entering the CFDA number and Grant Title, USAS-R includes a tool tip when you hover over the name of these fields. The tool tip cannot contain a clickable link but it does include the URL to help direct users to the appropriate location. A clickable version of the URL can also be found below.

  • Enter the record description

  • Enter the cash account associated with this record

For any Cash Account that is not in the 5xx's (i.e. 006-0000), the FYTD revenues/expenditures will not automatically populate when entering the Cash Account; however, an Account Filter can be created and once the Cash Account and Filter are selected, the received/expended amounts will populate.  The user can also manually enter the expended and received totals.  

For any Cash Account in the 500's FYTD revenues/expenditures (minus amounts associated with Transfer or Advance accounts) will automatically populate based on the current posting period. If there are changes to the FYTD revenues/expenditures after the Federal Assistance Detail record is created, it will need to be edited in order to update.

 

image-20240308-123557.png

The user can also manually enter the expended and received totals. 

  • Enter the federal contributions received and expended during the fiscal year.

  • Click on Save (click on cancel to not post the changes and return to the grid)

  • View existing federal assistance detail record using the image-20240307-133649.png   from the grid

  • Click on image-20240307-133657.png

    • Select the fiscal year to be reported on under Federal Assistance Summary field. 

    • Update any necessary information

    • Enter the cash account associated with this record 

For any Cash Account that is not in the 500's (i.e. 006-0000), the FYTD revenues/expenditures will not automatically populate when entering the Cash Account; however, an Account Filter can be created and once the Cash Account and Filter are selected, the received/expended amounts will populate.  The user can also manually enter the expended and received totals.  

For any Cash Account in the 500's FYTD revenues/expenditures (minus amounts associated with Transfer or Advance accounts) will automatically populate based on the current posting period. If there are changes to the FYTD revenues/expenditures after the Federal Assistance Detail record is created, it will need to be edited in order to update.

 

image-20240308-123700.png

The user can also manually enter the expended and received totals.  

  • Click on Save (click on cancel to not post the changes and return to the grid)

If there are changes to the FYTD revenues/expenditures AFTER the Federal Assistance Detail record is created, it will need to be edited, cash account reselected (and saved) in order to update.