Adding an Employee

Owned by Bethann Simon
Last updated: Feb 27, 2024 by Stephanie Schmucker

This document provides a general checklist of how to add an employee in USPS. 

Important

The following must be completed for the employee in advance of creating the new employee in the system.

  • Job Calendars (Core>Job Calendar)
  • Pay Group (Core>Pay Group)
  • Position Templates
  • Payroll Items (Deductions) Templates

CSV Templates

To make it easier to add a new employee, CSV Templates have been created and can be found here in the SSDT Documentation.

EMPLOYEE

  1. Go to Core>Employee.
  2. Click on the Create box in the top left corner of the page. 

  3. Add the new employees information as follows and click Save once finished;

The employee is now added and can be accessed on the Employee Dashboard. 

This is the search box on the upper right side of the screen. Search and select the new employee here to access the Employee Dashboard. 

Employee Info

The following employee screens can be found by going to the Employee Dashboard - or - by selecting one of these options under Core; Employee, Position, Compensation, Pay Account, Leaves, Pay Distributions, and Payroll items. 

POSITIONS

  1. In the employee dashboard screen, Click on Positions in the left side panel.
  2. Click on the Create button within the positions screen. 

  3. Enter in the Position number first, select a template (if applicable), then enter in the following information:

COMPENSATIONS

  1. In the employee dashboard screen, Click on Compensations in the left side panel. 
  2. Click on the Create button within the compensations screen.

  3. Enter in the following information:

PAYROLL ACCOUNTS

  1. In the employee dashboard screen, Click on Payroll Accounts in the left side panel. 
  2. Click on the Create button within the payroll accounts screen. 

  3. Enter in the following information:

LEAVES

  1. In the employee dashboard screen, Click on Leaves in the left side panel.
  2. Click on the Create button within the leaves screen. 

  3. Enter in the following information:

LEAVE ACCUMULATIONS

  1. Go to Core>Leaves and click on the Accumulations tab.
  2. Click on Create.
  3. Find the new employee by typing in a few characters of the name or number and then click on the employee name once it pops up from the dropdown.
  4. Choose the Leave Type from the dropdown.
  5. The Leave Unit will automatically populate. Enter a Description (if desired)
  6. Enter in the Length of the Accumulation.
  7. Choose or enter a Transaction Date.
  8. Click on Save.
  9. Go to Core>Leaves, find the employee and the balance will be updated by the accumulation entered. 


PAY DISTRIBUTIONS

  1. In the employee dashboard screen, Click on Pay Distributions in the left side panel. 
  2. Click on Create and click +Add Payroll Distribution.
  3. Select DIRDEP Click Continue. 
  4. Enter in the following information:
  6.  Next, in the employee dashboard, Click on Payroll Items in the left side panel. 
  7. Click on Create.
  8. Add all Deduction items individually
  9. Click on Save after each one. 


Once these steps are completed the employee is entered into the system.