ODJFS Checklist
This document provides the steps to generate the ODJFS report for verification purposes, checking the report, post adjustments if needed, creating the submission file and submitting it to ODJFS.
ODJFS Facts
The ODJFS Report program generates a report of the number of weeks worked, wages, and ODJFS taxable wages for each employee for the quarter.
This information is required for unemployment wages reporting.
Report uses Legal Name on Employee screen, if entered. If no Legal Name is entered, it uses the Name fields.
1. Generate the ODJFS Report for verification purposes.
2. Verify Wages are Correct
Generate the ODJFS Report again to check your adjustment.
Repeat these steps until all employees are entered and the QTD ODJFS Wages reflect the correct total.
QTD Gross Wages Paid (first wage column) should equal the gross of all Ohio Resident employees marked as ODJFS Reportable in their Employee screen.
If your QTD Gross Wages Paid (first wage column) and QTD ODJFS Wages (second wage column) match you can move on to YTD Taxable Wages below.
If you need to verify the difference between these two amounts for your employees that live out of the state of Ohio follow the next steps.
Go to Core>Employee.
In the Last Paid Date use the filter for the beginning and ending date of the quarter, for example 01/01/YY..03/31/YY, this will list just employee that were paid this quarter.
In the State enter I (for Indiana) or M (for Michigan), or any other states you may have employee addresses listed for.
Once you have a list of those employees, go to the Employee Earnings Register or Quarter Report for the quarter to see that their total gross amount is the difference between QTD Gross Wages Paid (first wage column) and QTD ODJFS Wages (second wage column) on the ODJFS Report.
YTD Taxable Wages (third wage column) is a calculated value based on the YTD wages for ODJFS purposes. The ODJFS taxable wage base is $9,000 currently and has been since 2020.
3. Verify Weeks are Correct
The count of weeks looks at all of these for each employee to count weeks.
Calendars - Work days, Holidays, Calamity Days, Make-Up Days.
Attendance/Substituting Days with in the current quarter
Core/Adjustments to ODJFS Weeks.
If weeks need adjusted you can use Core/Adjustments to add or subtract weeks.
To make an adjustment to Wages go to Core/Adjustments.
The Type of adjustment is ODJFS Weeks.
The amount is the number of weeks you want to add on or subtract (use negative) off the report.
The Date needs to be a date within the quarter.
Weeks with no Wages, and Wages with no Weeks
The week count is not checking that the employee was paid in the quarter, just that they had a work day in the quarter. This means you could have a week count but no wages.
Wages could also be paid without a week count. For example, a sub works the last count week of March but does not get paid until the first pay in April. This would depend on your pay periods and pay dates.
Paid in month 1, 2, 3 - to get this we first determine if the ODJFS reportable employee was paid in the quarter. This is done by searching the history to find the payrolls the employee paid in the quarter. We then use the period beginning and ending dates of the payrolls to determine if a payroll they were paid in included the 12th of the given month. If it did then they are flagged as being paid in that month. Also, check Pay Group date ranges, these can be different for different Pay Groups, view Payroll Reports to see this detail.
Total employees paid 12th of Month 1, 2, 3 looks at what the current 'ODJFS Reportable' flag is set at for the employee's paid during those months. If this flag was changed during those months, this would affect the count and make a difference between the Pay Report ODJFS count and the ODJFS Report count. An Audit Report can be ran to determine if flag was changed. Also, looks to include an employee if their ' number of weeks' is greater than 0 or their 'QTD ODJFS wages' is greater than zero.
5. Create Submission File.
6. Submit File