Voiding Disbursements/Checks

Owned by Sara Glore
Last updated: Oct 01, 2024 by Bethann Simon
2 min read

Voiding a check in the current fiscal year

  1. Go to Transactions/Disbursements

  2. Filter on the check # you would like to void.

  3. Select Void

  4. When you select void, the following box will display.

  • By leaving the "void invoice items" box checked you will be canceling the invoice associated with this disbursement, therefore setting the PO back to the status it was before the disbursement was created.

  • By un-checking the "void invoice items" box it will put your invoice in "payables" and you will be able to make modifications to it. For example, you should have invoiced $11.00 instead of $10.00.

5. Once you hit confirm your check has been voided.

Voiding a check from a prior fiscal year

  1. Reconcile the check as if it has cleared the bank. Transactions/Disbursements and then filter on check #.

     

  2. You will then need to Create a receipt using a 5300 receipt code "refund from a prior year expenditure". Transactions/Receipts

  3. If a new check needs to be issued. Go to Transactions/Refunds to create a refund of receipt from the 5300 receipt account, put a check box in "create check" field on the refund page.

Checks from a prior fiscal year should NEVER be voided!

Also please note: By reconciling the check the YTD figure for 1099 purposes has not been reduced, this may cause a problem if necessary adjustments are not made.

 

 

 

Â