STRS Advance Post Fiscal Year End Balancing

Owned by Sara Glore
Last updated: Oct 02, 2024 by Stephanie Schmucker
2 min read

  • Each year a follow-up check on the STRS Advance is needed after all the summer pays have been completed. Below are the instructions. 

    • Go to Core/Organization after the last advance payment is made.

    • Go to Core/Organization.

    • If the STRS Advance is in balance, the Advance Amount and Amount Paid Back should both be zero and the Advance Mode box unchecked, as shown below.

    • image-20241002-183044.png

If the STRS Advance did not balance, there will be values remaining.   These will need to be researched.

  • Run the Reports>STRS Reporting>Check STRS Advance report.   

    • Start Date - Enter the pay period start date of your first STRS advance pay in July.

    • End Date -  Enter the pay period end date of your last  STRS advance pay date.

    • Sort By - Select the same sort option that was selected when the STRS Advance Positions Report was run.

    • Report Format - PDF.  Can be changed using the drop down.

    • Generate.

  • Compare the amounts for each employee on the STRS Advance Positions Report and the Check STRS Advance Report. 

  • Report any discrepancies to STRS as prior fiscal year corrections.

  • If needed, Post Core>Adjustments for the 450 and/or 591/691 using the Total Gross (450) and Amount Withheld (591/691) and the Fiscal Year To Date date option.

  • Contact The Fiscal Team, mail_staff_fis@nwoca.org or 419-267-2808, if you have any remaining STRS advance amounts removed from STRS Advance Configuration.