W2 Boxes Explanation

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Last updated: Nov 18, 2024 by Stephanie Schmucker

2024 Wage and Tax Statement

W2 BoxExplanation
aSSN as entered on Core/Employee record.
bEmployer Federal EIN as entered on W2 Report and Submission. Found in Core/Organization/Federal Ein field.
cDistrict name and address as entered on W2 Report and Submission. 
e

Name as entered on Core/Employee record.

Legal name always prints first. If Legal name is blank, uses Name field.

fAddress as entered on Core/Employee record
1YTD applicable gross on 001-Federal Payroll Item record 
2YTD withholding total on 001-Federal Payroll Item record 
3YTD applicable gross on 692/693 Payroll Item record Type-Social Security Tax 
4YTD withholding total on 692/693 and 694/695 Payroll Item record Type of Social Security Tax 
5YTD applicable gross on 692/693 Payroll Item record Type-Medicare Tax 
6YTD withholding total on 692/693 and 694/695 Payroll Item record Type-Medicare Tax 
10YTD withholding on Dependent Care amount found in Core/Adjustments with Type- Dependent Care, or withheld with Payroll Item marked as Dependent Care.
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CCost of life insurance over $50,000

Taxable cost of group-term life insurance over $50,00.

Total of payments processed using the Pay Type of Life Insurance Premium or Adjustments to the Federal Tax Payroll Item and Type of Life Insurance Premium.

D401(k) amounts

Elective deferrals under a section 401(k) cash or deferred arrangement plan (including a SIMPLE 401(k) arrangement).

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Annuity, with Annuity Type = 401K.

E403(b)

Elective deferrals under a section 403(b) salary reduction agreement.

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Annuity, with Annuity Type = 403B.

F408(k) (6)

Elective deferrals under a section 408(k)

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Annuity, with Annuity Type = 408K.

G457

Elective deferrals and employer contributions (including nonelective deferrals) to any governmental or nongovernmental section 457(b) deferred compensation plan. 

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Annuity, with Annuity Type = 457

H501c (18) (d)

Elective deferrals under section 501(c) (18)(D) tax-exempt organization plan.

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Annuity, with Annuity Type = 501c

JNon taxable sick pay

Nontaxable sick pay.

Core/Adjustments to the 001-Federal Tax Payroll Item with Type = Third Party Pay

PExcludable moving expenses - Armed Forces only

Excludable moving expense reimbursements paid directly to a member of the U.S. Armed Forces.

Core/Adjustments to the 001-Federal Tax Payroll Item with Type = Moving Expenses.

REmployer contributions to an Archer MSAEmployer contributions to an Archer MSA.
TAdoption benefits

Adoption benefits.

Total of payments processed using the Pay Type of Adoption Assistance or Core/Adjustments to the 001-Federal Tax Payroll Item with Type = Adoption Assistance.

WEmployer contributions to Health Savings Accounts

Employer contributions to a health savings account (HSA).

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Health Savings Account with Annuity Type = Other.

AADesignated Roth contributions to section 401(k) plan

Designated Roth contributions under a section 401(k) plan

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Regular, with Designated Roth Type = Contributions to 401K.

BBDesignated Roth contributions under section 403 (b) salary reduction agreements

Designated Roth contributions under a section 403(b) plan. 

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Regular, with Designated Roth Type = Contributions to 403(b).

DDCost of employer-sponsored health coverage

Cost of employer-sponsored health coverage.

YTD withholding and employer withholding on all Payroll Item(s) with the Payroll Item Configuration set to Employer Health Coverage checkbox marked.

EEDesignated Roth contributions under a governmental section 457(b) plan

Designated Roth contributions under a governmental section 457(b) plan

YTD withholding on all Payroll Item(s) with the Payroll Item Configuration set to Regular, with Designated Roth Type = Contributions to 457(b).

FFUse this code to report the total amount of permitted benefits under a QSEHRA The maximum reimbursement for an eligible employee under a QSEHRA is $4,950 ($10,000 if it also provides reimbursements for family members), before indexing for Inflation.

Designated Roth contributions under a governmental section 457(b) plan.

Applies to small businesses.

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Retirement Plan:

  • 401(a)
  • 401(k)
  • 403(b)
  • 408(k)
  • 501c(18)

This is based on the value in each employee's 001-Federal Tax payroll item, Pension Plan field value.

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  • Leased vehicle amount as entered in Core/Adjustments with Type of Vehicle Lease or any other specified Payroll Item codes entered when running W2 Report and Submission.
  • Fringe Benefits
15

OH followed by the value in Core/Organization/State Ein field.

XX followed by the value in the Core/Payroll Item Configuration/State Id field for Other States.

16YTD applicable gross amount on 002-Ohio or other State Payroll Item records
17YTD deduct total on 002-Ohio or other State Payroll Item records
18YTD applicable gross amount on all City or OSDI Payroll Item records 
19YTD deduct total on all City or OSDI Payroll Item records 
20W2 abbreviation as entered on City or OSDI Payroll Item Configuration record