This document will walk you through creating the Employer Retirement Share Report, submitting it to USAS and completing the process in USAS with a purchase order and disbursement. 

Some districts have the STRS and SERS payments withheld from their foundation two times a month. The district still needs to account for this expenditure in USAS and may use the Employer Retirement Share Report/Submission to prorate the amounts charged during payroll to the corresponding benefit accounts. 

• Verify the amounts that were withheld from the foundation payment.

In USPSR

• Go to Reports/Employer Retirement Share
  • Enter the Begin Date: First of the month
  • Enter the End Date: Last day of the month
  • STRS Amount to Distribute: monthly amount from foundation payment
  • SERS Amount to Distribute: monthly amount from foundation payment
  • Generate the Report

• Check for errors 

  • If needed create accounts in USAS
  • If needed create/adjust mapping entries in USPSR/Utilities/Account Mapping

  You may run the report as many times as needed until you are satisfied with the way it looks.

• Go to USAS Integration/Employer Retirement Share Submission
  • Enter the begin date: same as used for the report
  • Enter the end date: same as used for the report
  • STRS amount to distribute: same as used in the report
  • SERS amount to distribute: same as used in the report
  • Click on 'Show Submission preview'
    • Information will display in the box below it

  • Click on Submit Employer Share of Retirement to USAS

    This creates a file that will go to USAS/Transactions/Pending Transactions

In USASR

• Go to Transaction/Pending Transactions
  • Click on the edit beside the transaction you want to post
  • Review the details

  • Click on Validate 

    Any errors or warnings will appear on the screen in the grid. Scroll through to see them all. 

  • Click on Post
    • Enter the Transaction Date
    • Select your Payee Vendor

    • Post

      This creates the Purchase Order. 
• Repeat the process for any other Pending Transaction file you want to post. 
• Go to Transaction/Purchase Order
  • Filter the grid to find the POs that were posted
  • Click on the invoice icon beside that PO
  • Enter in the invoice information and post
    • STRS-SEPT
    • SERS-SEPT
  • Invoice any other POs as needed
• Go to Transaction/Payables
  • On the Vendor Tab check mark the Vendors you want to create disbursements for
  • Click Post Selected
    • Enter Disbursement Date

    • Grouping Options - Vendor

      This creates 1 check per vendor
    • Sorting Options 
    • Bank Account
    • Click Post
• If you do not want to assign physical check numbers to electronic checks then close the confirmation box and the process is finished.

• If you want to assign physical check numbers to electronic checks or need to print a physical check then Continue to Print.

  This takes you to Transaction/Disbursements
  • Find the disbursements you want to assign a check number to and check mark them
  • Click Generate Print file
    • Enter starting check number
    • Sorting options
    • Print Electronic Checks - This should be checked if want to assign a physical check number to an electronic check otherwise it can be left unchecked. 
    • Output Type
    • Generate