This document will walk you through creating the Employer Retirement Share Report, submitting it to USAS and completing the process in USAS with a purchase order and disbursement.
| Info |
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| Some districts have the STRS and SERS payments withheld from their foundation two times a month. The district still needs to account for this expenditure in USAS and may use the Employer Retirement Share Report/Submission to prorate the amounts charged during payroll to the corresponding benefit accounts. |
- Verify the amounts that were withheld from the foundation payment.
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Check for errors
Tip - If needed create accounts in USAS (Note: If new accounts are created or marked active in USAS, you will need to go into USPS under USAS Integration and run the Account Synchronization to link USAS and USPS)
- If needed create/adjust mapping entries in USPSR/Utilities/Account Mapping
Note You may run the report as many times as needed until you are satisfied with the way it looks.
- Go to USAS Integration/Employer Retirement Share Submission
- Enter the begin date: same as used for the report
- Enter the end date: same as used for the report
- STRS amount to distribute: same as used in the report
- SERS amount to distribute: same as used in the report
- Click on 'Show Submission preview'
- Information will display in the box below it
Click on Submit Employer Share of Retirement to USAS
Info This creates a file that will go to USAS/TransactionsTransaction/Pending Transactions
In USASR
- Go to Transaction/Pending Transactions
- Click on the edit beside the transaction you want to post
- Review the details
Click on Validate
Info Any errors or warnings will appear on the screen in the grid. Scroll through to see them all.
- Click on Post
- Enter the Transaction Date
- Select your Payee Vendor
- Enter a Purchase Order Number or leave it blank to let it Auto Assign.
Post
Info This creates the Purchase Order.
- Repeat the process for any other Pending Transaction file you want to post.
- Go to Transaction/Purchase Order
- Filter the grid to find the POs that were posted
- Click on the invoice icon beside that PO
- Enter in the invoice information and post
- STRS-SEPT SERS-SEPT
- Invoice any other POs as needed
- On the Vendor Tab check mark the Vendors you want to create disbursements for
- Click Post Selected
- Enter Disbursement Date
Grouping Options - Vendor
Info This creates 1 check per vendor - Sorting Options
- Bank Account
- Click Post
If you want to assign physical check numbers to electronic checks or need to print a physical check then Continue to Print.
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| This takes you to Transaction/Disbursements |
- Find the disbursements you want to assign a check number to and check mark them
- Click Generate Print file
- Enter starting check number
- Sorting options
- Print Electronic Checks - This should be checked if want to assign a physical check number to an electronic check otherwise it can be left unchecked.
- Output Type
- Generate