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Image Removed Refund with a Check

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This document will walk you through how to create a refund with check and generate a print file (assign check number) to print the physical check.                                                                                   

1. Go to Transaction/Refund

2. Select "Create" in the Refund

   Grid

   Grid 

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3. Enter the required information. If you need to issue a physical check for the refund, be

   sure 

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1. sure to check the "create check" box.

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   1. After you save your refund, it will be posted.  You can go to Transactions>Disbursements to generate the physical check.

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   1. You will select the refund and "Generate Print File" to follow the normal process of printing a check.

      1. Click Save 

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   1. 1. Info
         When you click on save the disbursement is posted and assigned a reference number.

         
         

   2. Go to Transaction/Disbursements to generate the the print file and assign a physical check number.

      1. You can manually select the disbursement or filter the grid and checkmark the top box to select everything within the filtered grid.

         Tip
         The Type will reflect "refund" in your disbursement grid for easy filtering/searching later.

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      2. Click on 'Generate Print file'
         1. A pop up box will appear for you to enter the following information
            1. Check number
            2. Sorting Options

            3. Print Electronic Checks: checkmark this if you WANT to assign physical check numbers to your electronic checks.

            4. Print Output Type: XML is used for third party printing software 

               Info
               It is no longer required to assign physical check numbers to electronic checks.

               
               

         2. Click Generate

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