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This document outlines a general guide to follow to create New Contracts.

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There are three different ways to create new contracts.  You can use one or a combination of the three to create your new contracts. 

Warning

For all contract type contracts, make sure Compensation Start and Compensation Stop dates are defined.


  1. Expand
    titleMass Copy Compensations (Similar to NEWCNT/BUILD)


    Info

    This option allows you to Include Concealed Employees if desired. 

    1. Go to Processing/New Contracts
    2. Click on Mass Copy Compensations tab
    3. Check the 'include archived employees' ONLY if you want archived employees included.
    4. Select a Job Status
    5. If you want to include Compensations that are only active from a particular date, you would choose or enter the date in the box provided.
    6. Select Pay Groups by moving them over the left 'selected' box
    7. Enter in a Contract start and stop date
    8. Click on the Build New Contracts button.
    9. New contracts can be seen under Processing/New Contracts/New Contract Maintenance



  2. Expand
    titleImport New Contracts (Similar to NEWCNT/IMPORT)


    Note

    The following New Contract Load .rpd-json (It can also be found in the NWOCA Report Repository) may be generated to assist in creating a spreadsheet to load new contracts. The report definition will first need to be downloaded and import it into the Redesign to generate it. Instructions on how to import a .json file can be found at Using Report Definitions.  Save the file in .csv format.

    If preferred, a spreadsheet can be created using the Core/Compensation grid and selecting the appropriate fields from the grid. Click on Report at the top of the grid choosing the Format-Excel-FieldNames. Save the file in .csv format.

    If you have an existing spreadsheet, update row one to the appropriate column headings.  Save the file in .csv format.

    Info

      For contract type new contracts, the following columns (with the appropriate column headings) must be included in your spreadsheet.  

    • employeeId - formatted as a number
    • jobNo - formatted as a number  
    • contractType - 4 for new contract
    • compensationLabel - only required if a position has more than one compensation (not common)payPerPeriodManualCalculationMode - true (this checks the 'Override Pay Per Period calculation' box)
    • newCompensationLabel -  fiscal year (such as 20 - 21 or 2020 - 2021)
    • contractStartDate - first work day on job calendar
    • contractStopDate - one day prior to next year's first work day on job calendar

    Any additional information you wish to have loaded in the new contracts need to have the headings to match what is defined in the New Contracts chapter in the USPS-R User Manual.



    Warning
    Please be aware that the header columns are case sensitive.
    1. Go to Processing/New Contracts
    2. Click on Import New Contracts Tab
    3. Choose your file
    4. Enter a Contract Start Date
    5. Click on Import
    6. New contracts can be seen under Processing/New Contracts/New Contract Maintenance



  3. Expand
    titleNew Contract Maintenance (Similar to NEWCNT/MAINT)


    Tip
    This option is best used when creating a mid year contract change.

    This will allow you to create a single employee's New Contract.

    1. Go to Processing/New Contract Maintenance
    2. Click on Copy at the top left of the grid
    3. Select an Employee
    4. Compensation
    5. Contract Type (New contract)
    6. Click on Create
    7. Make necessary changes to the contract
    8. Click on Save



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