STRS Advance Post Fiscal Year End Balancing

Each year a follow-up check on the STRS Advance is needed after all the summer pays have been completed. Below are the instructions. 

• Go to System/Configuration/STRS Advance Configuration after the last advance payment is made
  • If all advances have been paid correctly, the Advance Amount and Amount Pay Back field will zero out and the Advance Mode flag will be turned off as shown below.
    
  • If the Advance Amount and the Amount Paid Back do not match, this means what was sent to STRS over the summer pays and what was reported on the advance submission tape file were not the same.
    • A report in the redesign, Reports/STRS/Check STRS Advance, can be ran to compare totals for each employee to those on the Advance Positions Report. 
      • Start and End Dates–Dates that are inclusive of the stop date of the first July pay and stop date of the last advance pay.
      • Report can be run in Excel to subtotal by employee.
    • Any employee showing a differing amount should be researched.
    • Any difference should be reported to STRS as a prior fiscal year correction if necessary.
    • Once the discrepancy is determined and corrected with STRS, the amounts in the Amount Paid Back and Advance Amount fields will need to be removed the advanced mode cleared by NWOCA staff.  Please send an email to the Fiscal Team at  mail_staff_fis@nwoca.org, if you have any remaining STRS advance amounts that need to be cleared from STRS Advance Configuration.