STRS Advance Common Errors & Warnings

Indicates either the first line of address, city, state, or zip code on the Core/Employee is blank. No part of the address can be reported to STRS as blank. View Core/Employee and verify the fields.

Indicates a possible error correction from a previous fiscal year. Check Compensation information and contact NWOCA if unable to resolve. It may also be necessary to contact STRS to resolve the problem.

Indicates that pays are remaining with no contract amount to pay. Verify Compensation information and run a SSDT Auditable Events to determine if manual changes were made.

This error indicates the district is running the advance reports very early.  This error is checking the pays left on a compensation that would advance.  If the pays left are greater than 14, the error is received. Since the district ran the reports in December or earlier, the pay left is greater than 14.  This error will clear up when the reports are ran closer to the fiscal year end.

Indicates the amount paid shown on Compensation exceeds the obligation. Verify Compensation information and run a Audit Report on the Compensation to determine if manual changes were made.

Regular contributions with no service credit have been detected. STRS requests that these situations be researched and corrected before submitting the data. Check Payroll Items (450/591/691) start and stop dates, job calendar assignments, job calendar start dates, and Attendance records. Refer to the SSDT USPSR Documentation How STRSAD Days are calculated for assistance in resolving service credit problems. Contact NWOCA if unable to resolve.

This message indicates that the remaining work days on the calendar through June 30th for the job will cause the days worked to exceed the work days in contract. This refers to jobs that still have work days remaining on the calendar. Check the contract start date and the beginning date of the first payroll of the contract to insure days worked in the contract were correctly counted. Check for incorrect period beginning and/or ending dates that may have been entered. Adjustments to days worked may be necessary on the Compensation with the Adjustments located at the very bottom of the screen.

This message indicates either the first or last name on the Core/Employee is blank. The name cannot be reported to STRS as blank. View Core/Employee and verify the fields.

A 691 Payroll Item record has a negative amount in the FTD deduction field. This indicates that an error correction from a previous fiscal year may have been processed. Run a Audit Report or check Core/Adjustments for manual updates and contact STRS for possible correction procedures.

A 450 Payroll Item record has a negative amount in the FTD deduction field. This indicates that an error correction from a previous fiscal year may have been processed.
Research using AUDRPT (looking for manual updates) and contact STRS for possible correction procedures.

Add a Job calendar to the compensation.

The Employee record does not have a name or address entered. Enter these fields in Employee.

Verify STRS Payroll items 450, 591 or 691

No service days are found for this employee. Check Payroll Items(450/591/691) start and stop dates, job calendar assignments, job calendar start dates, and Attendance records. Refer to the SSDT USPSR Documentation How STRSAD Days are calculated for assistance in resolving service credit problems. Contact NWOCA if unable to resolve.

It is not normal for a non-stretch pay job to advance. This message simply alerts the user to a possible problem but does not indicate that a problem exists. If the situation does occur, it could cause problems in the advance pay back calculations since the amounts for these jobs are not properly handled by Initialize.

The number of days worked is greater than the work days in compensation. Verify the days worked on the job and the job calendar assignment. Run a Audit Report for the Compensation to determine if manual changes were made. Update Compensation with the Adjustments at the very bottom of the screen if necessary.

This message indicates that a possible error in contract calculations has occurred. The district should verify the contract amounts in Compensation with what has been paid on the Compensation thus far. Run an Audit Report on the Compensation and attempt to isolate the problem. A dock or payment of additional money may be necessary to make the correction. Contact NWOCA for assistance if necessary.

A 591 Payroll Item record has a negative amount in the FTD deduction field. This indicates a possible error correction from a previous fiscal year may have been processed. Run an Audit Report or search Core/Adjustments for manual changes and contact STRS for possible correction procedures.

The retiree amounts showing on the 450, 591, and 691 records are greater than regular amounts. This should not occur since retiree amounts are subsets of the regular contributions. The retiree amounts should be less than or equal to the regular contribution totals. Search Core/Adjustments to determine if manual adjustments to regular or retiree fields were processed. Manual changes to the Payroll Item records may be required.