NWOCA 1099 Printing Deadline

Friday, January 24th, 2025

1099 reprints are $5.00 each.

The ‘Approved for the combined Federal/State Filing Program’ check box should only be checked IF you have submitted a test file and have received an approval letter from the IRS.

Under 'Type 1099' filter by <> non 1099 to query all 1099 vendors. You can then use the YTD  Taxable Total to filter on amounts (i.e. >=600).

• YTD Taxable Total amount greater than or equal to 600

• YTD Taxable Total amount less than or equal to 600 

  You can use the 'Report' button on the grid to drop the filtered results into a PDF, Excel, etc.

  
  

• If the YTD Taxable Total needs to be updated for a vendor (Void Prior FY Check, Royalties, combining Vendor records) the Vendor Adjustments option can be used to modify the YTD Taxable Total and YTD Total fields.

• The Vendor Adjustments option can be found by clicking the View icon on the Vendor. The amount can be entered as positive or negative to increase or decrease the totals. 

  • Make sure the 'Taxable' check box is marked in order to update the YTD Taxable Total.

  • For more information see the Vendor Adjustments section on the Vendors page

• If there are numerous Vendor Adjustments to make you may also use a spreadsheet to Import them.  For more information and a template spreadsheet see the Add Vendor Adjustment Criteria section on the Vendors page. 

Under Type 1099 enter Non 1099 and on the YTD Taxable Total enter <=600

By default, the report includes all 1099 types.  You have the ability to include all 1099 types regardless of YTD amounts or those meeting the IRS requirement.  You may also run the report for specified 1099 Types (i.e. royalty payments)

Encumbrances on these two reports may not match.

Cash Summary picks up total encumbrances (including carry-over encumbrances).

Financial Detail Report picks up encumbrances for the current fiscal year. 

Monthly CD Report Bundle

The Monthly CD Report Bundle is now available and will automatically run when the Posting Period is closed.  The bundle includes 24 SSDT Template reports.  A list of reports can be found here.  Reports can be found in File Archive under the Utilities menu. 

If you are in January processing and want to generate reports containing prior year calendar year-end amounts, the account-based reports have an "As of Period" 

“As of Period” INFO

• This parameter is relevant to account-based reports. The as of period parameter will return amounts as of a specific period (ex. FYTD or MTD totals), but will not limit transactions on accounts. If using with a report that is transaction-based, this parameter will need to be used in combination with Start and Stop dates to filter the transactions that are included.

You also have the ability to temporarily change the current period to December. Once you are finished running your reports, you may switch the current period back to January.

If a Posting Period is re-opened, the Monthly CD Bundle will automatically run again when the period is closed.  If a monthly report bundle already exists in the archive a second copy of the reports will be added to the existing Monthly CD reports. To avoid this, delete the first Monthly CD Reports bundle before re-closing the reopened posting period to prevent duplicate copies of reports from being stored for that month OR disable the Monthly CD Reports bundle prior to re-closing the posting period to retain the original reports. Currently, you cannot delete individual reports from within a monthly archive. 

Turning off Report Bundle

• If you do not want the bundle to run for the period you are closing, navigate to the Report/Report Bundle and disable the bundle by clicking the checkbox to unselect the checkbox. This will prevent the bundle from automatically running when a posting period is closed. Remember to re-enable when you are finished closing.

Calendar Year End Bundle

The SSDT Calendar Year end Report Bundle will automatically run when the December Posting Period is closed (as long as it is enabled). A list of reports can be found here. Reports can be found in the File Archive under the Utilities menu on the Calendar year Reports Archive Tab.

The Proration Utility (under Utilities) may be used to generate a template for Worker's Comp.

District contact information

Save the PDFs for your records and/or print to your local computer.

District contact information

NWOCA 1099 Printing Deadline

Friday, January 24th, 2025

NWOCA File Transfer requires a login. Users can login with their email address and DISTRICTLAND (same login to fiscal applications) password. For full instructions on how to use NWOCA File transfer please refer to our wiki

All1099CopiesJob is scheduled to run on the first Saturday of February. When the All1099CopiesJob runs it will generate the 1099 reference copies and place them in the File Archive/Calendar Year End.  The job utilizes a "Payment Year" to run the 1099s for and this is determined by looking at the current posting period, determining the first month of the FY related to that period, and then generating the reports for that Calendar year.  So for example, if you run the report with the current period of January 2025 it will look at July 2024 as the first period of that related FY and then use 2024 as the "payment year" to generate the files.  Or, more simply put - It will still run for the prior CY through June.

The All1099Copies Job runs the following:

• Copy 1 - For State Tax Department

• Copy 2 - Recipient's State Copy 

• Copy A - Internal Revenue Service Center copy

• Copy B - For Recipient

• Copy C - For Payer