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What can I look at when reconciling USAS to bank statements?

If the statements do not reconcile, a number of conditions could be the cause of the problem. Listed below are steps which can be taken to identify the discrepancy.

  • Verify all previous months are in balance. 

    Any easy check is by going to the Periodic/Cash Reconciliation Grid and adding "Total Fund and Item Balance Difference" to your grid (if it isn't already there) by using the More button. If there is a value other than 0 for a month that means that month does not balance from what was entered to the system Fund balance. 

  • Generate a Financial Detail report for Current Period for the month you are attempting to reconcile.  Compare the expended and received amounts with the Cash Summary report's expended and received amounts to isolate the problem to a particular fund and from there, to a particular transaction if needed.  

If USAS shows more money than the financial institution(s), the following items should be checked: