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2023 Wage and Tax Statement

W2 BoxExplanation
ASSN as entered on Core/Employee record
BEmployer Federal EIN as entered on W2 Report and Submission
CDistrict name and address as entered on W2 Report and Submission
E

Name as entered on Core/Employee record

Tip

Legal name always prints, in non-blank. If Legal name is blank, uses Name field.


FAddress as entered on Core/Employee record
1YTD taxable gross on 001-Federal Payroll Item record 
2YTD deduct total on 001-Federal Payroll Item record 
3YTD taxable gross on 692/693 Payroll Item record Type-Social Security Tax 
4YTD deduct total on 692/693 and 694/695 Payroll Item record Type of Social Security Tax 
5YTD taxable gross on 692/693 Payroll Item record Type-Medicare Tax 
6YTD deduct total on 692/693 and 694/695 Payroll Item record Type-Medicare Tax 
10Dependent Care amount found in Core/Adjustments with Type- Dependent Care, or withheld with Payroll Item marked as Dependent Care.
12


CCost of life insurance over $50,000Taxable cost of group-term life insurance over $50,00.
D401(k) amountsElective deferrals under a section 401(k) cash or deferred arrangement plan (including a SIMPLE 401(k) arrangement).
E403(b)Elective deferrals under a section 403(b)
salary reduction agreement.
F408(k) (6)Elective deferrals under a section 408(k)
G457Elective deferrals and employer
contributions (including nonelective deferrals) to
any governmental or nongovernmental section
457(b) deferred compensation plan. D
H501c (18) (d)Elective deferrals under section 501(c)
(18)(D) tax-exempt organization plan.
JNon taxable sick payNontaxable sick pay
PExcludable moving expenses - Armed Forces onlyExcludable moving expense
reimbursements paid directly to a member of the
U.S. Armed Forces
REmployer contributions to an Archer MSAEmployer contributions to an Archer
MSA.
TAdoption benefitsAdoption benefits.
WEmployer contributions to Health Savings AccountsEmployer contributions to a health
savings account (HSA).
AADesignated Roth contributions to section 401(k) planDesignated Roth contributions under a
section 401(k) plan
BBDesignated Roth contributions under section 403 (b) salary reduction agreementsDesignated Roth contributions under a
section 403(b) plan. 
DDCost of employer-sponsored health coverageCost of employer-sponsored health
coverage.
EEDesignated Roth contributions under a governmental section 457(b) planDesignated Roth contributions under a
governmental section 457(b) plan
FFUse this code to report the total amount of permitted benefits under a QSEHRA The maximum reimbursement for an eligible employee under a QSEHRA is $4,950 ($10,000 if it also provides reimbursements for family members), before indexing for Inflation.Designated Roth contributions under a
governmental section 457(b) plan


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Retirement Plan:

  • 401(a)
  • 401(k)
  • 403(b)
  • 408(k)
  • 501c(18)
14
  • Leased vehicle amount as entered in Core/Adjustments with Type of Vehicle Lease or any other specified Payroll Item codes entered when running W2 Report and Submission
  • Fringe Benefits
15State ID name as entered on W2 Report and Submission
16YTD taxable gross amount on 002 State Payroll Item record
17YTD deduct total on 002 State Payroll Item record 
18YTD taxable gross amount on all City Payroll Item records 
19YTD deduct total on all City Payroll Item records 
20W2 abbreviation as entered on City Payroll Item Configuration record

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