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Each year a follow-up check on the STRS Advance is needed after all the summer pays have been completed. Below are the instructions.
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Go to
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Core/Organization after the last advance payment is made
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.
Go to Core/Organization.
If the STRS Advance is in balance, the Advance Amount and Amount
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Paid Back
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should both be zero
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and the Advance Mode box unchecked, as shown below.
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If the STRS Advance did not balance, there will be values remaining. These will need to be researched.
Run the Reports>STRS Reporting>Check STRS Advance report.
Start Date - Enter the pay period start date of your first
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STRS advance pay in July.
End Date - Enter the pay period end date of your
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last STRS advance pay date.
Sort By - Select the same sort option that was selected when the STRS Advance Positions Report was run.
Report Format - PDF. Can be changed using the drop down.
Generate.
Compare the amounts for each employee on the STRS Advance Positions Report and the Check STRS Advance Report.
Report any discrepancies to STRS as prior fiscal year corrections.
If needed, Post Core>Adjustments for the 450 and/or 591/691 using the Total Gross (450) and Amount Withheld (591/691) and the Fiscal Year To Date date option.
Contact The Fiscal Team, mail_staff_fis@nwoca.org or 419-267-2808, if you have any remaining STRS advance amounts
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removed from STRS Advance Configuration.