This procedure outlines the steps to be taken to close USAS for the fiscal year in the Redesign.
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Pre-Closing Procedures
The following pre-closing procedures can be completed any time prior to closing the fiscal year.
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- 16. Go to Periodic/Federal Assistance Summary
- Create a record for the current fiscal year with the necessary information
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The Federal Assistance Summary MUST be created before the Federal Assistance Detail option in order to link them together. |
- 17. Go to Periodic/Federal Assistance Detail and Clone/Create and update necessary information for the current fiscal year.Below lists out instructions on how to create or clone federal assistance detail records. Users can use either one or a combination of both.
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| title | Creating New Federal Assistance Detail Records |
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To assist with entering the CFDA number and Grant Title, USAS-R includes a tool tip when you hover over the name of these fields. The tool tip cannot contain a clickable link but it does include the URL to help direct users to the appropriate location. A clickable version of the URL can also be found below. |
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For any Cash Account that is not in the 5xx's (i.e. 006-0000), the FYTD revenues/expenditures will not automatically populate when entering the Cash Account; however, an Account Filter can be created and once the Cash Account and Filter are selected, the received/expended amounts will populate. The user can also manually enter the expended and received totals. For any Cash Account in the 500's FYTD revenues/expenditures (minus amounts associated with Transfer or Advance accounts) will automatically populate based on the current posting period. If there are changes to the FYTD revenues/expenditures after the Federal Assistance Detail record is created, it will need to be edited in order to update.  Image Removed Image Added
The user can also manually enter the expended and received totals. |
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| title | Cloning Federal Assistance Detail Records |
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For any Cash Account that is not in the 500's (i.e. 006-0000), the FYTD revenues/expenditures will not automatically populate when entering the Cash Account; however, an Account Filter can be created and once the Cash Account and Filter are selected, the received/expended amounts will populate. The user can also manually enter the expended and received totals. For any Cash Account in the 500's FYTD revenues/expenditures (minus amounts associated with Transfer or Advance accounts) will automatically populate based on the current posting period. If there are changes to the FYTD revenues/expenditures after the Federal Assistance Detail record is created, it will need to be edited in order to update.  Image Removed Image Added
The user can also manually enter the expended and received totals. |
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