This Checklist outlines the steps to be taken to process a payroll in USPS.
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Criteria needed for an employee to be on the SERS New Hire report: An employee has to have a SERS =400 payroll item with the new employee box checked |
Reports/SERS Reporting/SERS New Hire Report
View list for all new SERS New Hires.
Report Title-Default is SERS New Hire Report
To create a report click Generate Report
To create a submission file click Generate File
Save the file to a folder of your choosing and then upload to eSERS
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Criteria needed for an employee to be on the STRS New Hire report: An employee has to have a STRS =450 payroll item with the new employee box checked |
Reports/STRS Reporting/STRS New Hire Report
View list for all new STRS New Hires.
Report Title-Default is STRS New Hire Report
To create a report click Generate Report
To create a submission file and submit to STRS in one step, click Generate Submission file and Submit to STRS
OR
To create a submission file click Generate Submission File
Save it to a folder of your choosing
Click choose file and find the file in your folder
Click Submit Uploaded File to STRS.
Use only one submission type!
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Generate Payable Report -do before Posting Payables.
Click on Payable Reports to get a list of all payroll items to be paid
Report Output Format - PDF. Can be changed if desired.
Page Break On Payroll Item Code - Check the checkbox
Payment Cycle - If paying Payroll Item(s) by Payment Cycle, double click or highlight and click the right arrow to move the items to the Selected side or leave blank.
Payroll Item Configuration - If paying Payroll Item(s) by Payroll Item Configurations, double click or highlight and click the right arrow to move the items to the Selected side.
Click Full Report and verify.
Click Summary Report and verify.
Process Payables
There are 4 tabs to choose from according to preference (Payables by Payee, Payables by Item Type, Payables by Item Detail and Payables by Item Full detail.)
Payroll Cycle - If paying Payroll Item(s) by Payroll Cycle, double click or highlight and click the right arrow to move the items to the Selected Payables Summary side.
Select the Payables with the checkbox at top of grid.
Click Post
In the pop up window, enter the following:
Issued Date - Defaults to current date. Can be changed if desired.
Bank Account - Defaults to the ACH Source
Output Format - Choose XML or PDF format based on your printing software
Starting Check Number - Defaults to next available USPS check number
Click Post
Print the Payables Payment Report
Submit the XML output file to your printing software.
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Employer Distributions and Payroll Posting
____ 31. Employer Distributions
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USAS Integration/Payroll Submission
Select the payroll to be posted and click POST TO USAS
A list of all accounts and amounts will appear.
Click the Submit to USAS button
A message will appear- that the file was successfully submitted to USAS.
Once approved or rejected on the USAS side, this page will be updated with the status.
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USAS Processing
____ 34. Transactions/Pending Transactions
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