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This procedure outlines the steps to be taken to close USAS for the fiscal year in the Redesign.

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Info
titleInfo

ODE Fiscal Year 2024 Changes

  • USAS v2024.0.0 Release Notes - Removal of the Federal Assistance Detail and Summary from Period H EMIS reporting. The EMIS Extract no longer contains federal assistance summary and detail data.  The menu options for Federal Assistance Detail and Summary have been removed so this data will no longer be tracked in USAS.  Any existing (previously entered) data will remain in the database.  The template reports can still be run for prior years to pull reports on previously entered data.

**If you would like to pull this same data presently, you can go to Utilities>Account Filters, add in all the accounts necessary that you'd like to include, making sure to exclude transfer/advance accounts, save it, and run an SSDT Cash Summary Report using that filter name you created to give you the received and expended amounts.**

Panel
titleSample Account Filter


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  •  1. Go to Core/Organization
    •  Enter/Verify Central office square footage
  •  2. Go to Periodic/Building Profiles
    •  Enter/Update Building IRN, Description, square footage, transportation and lunchroom percentages for each building in your district. 

  •  3. Generate Image RemovedImage Added SSDT District Building Information report under the Report Manager grid or from the home screen under All Reports.
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    4. Generate Image RemovedImage Added SSDT Account Validation report under the Report Manager or from the home screen under All Reports to ensure no invalid accounts exist.  

    Info
    If invalid accounts do exist, they should be changed via Utilities/Account Change


    Tip

    Accounts with amounts in them for the reporting fiscal year MUST be cleaned up. If an account does not have an amounts for the reporting fiscal year it can be ignored if desired. Running the Account Validation Report and entering 'true' to the Exclude Accounts with Zero Amounts query parameter will list ONLY invalid accounts with amounts.


  •  5. Go to Core/OPUs
    •  

      Review OPUs to make sure IRN numbers and Entity types are correct. 

      Tip
      You may generate an SSDT OPU LISTING report under the Report Manager or from the home screen under All Reports if desired. All OPUs must have an IRN within your district.


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    • Perform bank reconciliation procedure

    • Under the Periodic menu, select 'Cash Reconciliation'  to enter your cash reconciliation information for the month

      Tip

      Your outstanding checks should be entered as a negative number. (i.e. -10,000)


  •  9. Generate Image Removed Image Added the 'SSDT Cash Summary' report and the 'SSDT Financial Detail Report'.

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