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This procedure outlines the steps to be taken to close USAS for the fiscal year in the Redesign.

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Info

Info

ODE Fiscal Year 2024 Changes

  • USAS v2024.0.0 Release Notes - Removal of the Federal Assistance Detail and Summary from Period H EMIS reporting. The EMIS Extract no longer contains federal assistance summary and detail data.  The menu options for Federal Assistance Detail and Summary are still available but are now optional.

Pre-Closing Procedures

The following pre-closing procedures can be completed any time prior to closing the fiscal year.

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Note

The EMIS Extract output is to be used along with the USAS SIF agent when collecting the data in EMIS-R. The submission process for EMIS-R is under district control. An authorized person in the district (EMIS Coordinator, Treasurer, etc.) will need to upload the extract before running the data collection process and submitting the data to ODE.

  •  16.
    Status
    colourBlue
    titleOptional
    Go to Periodic/Federal Assistance Summary
    •  Create a record for the current fiscal year with the necessary information
Note

The Federal Assistance Summary MUST be created before the Federal Assistance Detail option in order to link them together.

  •  17.
    Status
    colourBlue
    titleOptional
    Go to Periodic/Federal Assistance Detail and Clone/Create and update necessary information for the current fiscal year. Below lists out instructions on how to create or clone federal assistance detail records. Users can use either one or a combination of both. 

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  • Click on image-20240520-163008.png to create July if it does not already exist. Do NOT Mark the 'current box'.

  • Verify June is current

  • Click on   to 'Close' June.

  • Go to the Utilities/File Archive to see your Month End & Fiscal Year End reports processing. 

    • Do not make the next month "Current" (the next month can be "open" for continued processing) until your Month end & Fiscal Year End report bundles have finished running.

  • In Core/Posting Periods, click on the Open folder beside July to open (if it is not already), click on the checkmark beside July to make it current. 

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