This procedure outlines the steps to be taken to close USAS for the fiscal year in the Redesign.
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Pre-Closing Procedures
The following pre-closing procedures can be completed any time prior to closing the fiscal year.
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Accounts with amounts in them for the reporting fiscal year MUST be cleaned up. If an account does not have an amounts for the reporting fiscal year it can be ignored if desired. Running the Account Validation Report and entering 'true' to the Exclude Accounts with Zero Amounts query parameter will list ONLY invalid accounts with amounts. |
- 5. Go to Core/OPUs
- Review OPUs to make sure IRN numbers and Entity types are correct.
Tip You may generate an SSDT OPU LISTING report under the Report Manager or from the home screen under All Reports if desired. All OPUs must have an IRN within your district.
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- 16.
Go to Periodic/Federal Assistance SummaryStatus colour Blue title Optional - Create a record for the current fiscal year with the necessary information
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The Federal Assistance Summary MUST be created before the Federal Assistance Detail option in order to link them together. |
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Go to Periodic/Federal Assistance Detail and Clone/Create and update necessary information for the current fiscal year. Below lists out instructions on how to create or clone federal assistance detail records. Users can use either one or a combination of both.Status colour Blue title Optional
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Click on
to create July if it does not already exist. Do NOT Mark the 'current box'.Verify June is current
Click on
to 'Close' June.Go to the Utilities/File Archive to see your Month End & Fiscal Year End reports processing.
Do not make the next month "Current" (the next month can be "open" for continued processing) until your Month end & Fiscal Year End report bundles have finished running.
In Core/Posting Periods, click on the Open folder beside July to open (if it is not already), click on the checkmark beside July to make it current.
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