This procedure outlines the steps to be taken to close USAS for the calendar year in the Redesign.
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- 4. Enter all transactions for the current month
- 5. Attempt to reconcile USAS records with your bank(s)
Perform bank reconciliation procedure
Under the Periodic menu, select 'Cash Reconciliation' to enter your cash reconciliation information for the month
- 6. Generate the 'SSDT Cash Summary' report and the 'SSDT Financial Detail Report'.
- The SSDT Financial Detail Report may be run for the month only to compare MTD totals to the Cash Summary Report.
Compare the totals from reports... they should match with the exception of encumbrances.
Info Encumbrances on these two reports may not match.
Cash Summary picks up total encumbrances (including carry-over encumbrances).
Financial Detail Report picks up encumbrances for the current fiscal year.
- The SSDT Financial Detail Report may be run for the month only to compare MTD totals to the Cash Summary Report.
If all above steps are performed and totals all agree, you are in balance and may proceed with the next step.
- 7.
Run a 'Spending Plan Summary' report.Status colour Yellow title OPTIONAL - 8. Manually run and review desired reports (Monthly CD Reports will be generated when step 11 is completed)
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The Monthly CD Report Bundle is now available and will automatically run when the Posting Period is closed. The bundle includes 24 SSDT Template reports. A list of reports can be found here. Reports can be found in File Archive under the Utilities menu. |
Calendar Year-End Closing
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All1099CopiesJob is scheduled to run on the first Saturday of February. When the All1099CopiesJob runs it will generate the 1099 reference copies and place them in the File Archive/Calendar Year End. The job utilizes a "Payment Year" to run the 1099s for and this is determined by looking at the current posting period, determining the first month of the FY related to that period, and then generating the reports for that Calendar year. So for example, if you run the report with the current period of January 2023 it will look at July 2022 as the first period of that related FY and then use 2022 as the "payment year" to generate the files. Or, more simply put - It will still run for the prior CY through June. The All1099Copies Job runs the following:
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