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Warning |
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The items listed here in bold italics affect balancing between W2 Report and Submission and Quarter Report. These items will cause the total gross on W2 Report and Submission to be higher than that found on Quarter Report as they apply. |
Adoption assistance, cash payment
Payment processed as Adoption Assistance pay type
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- Not exempt from:
- Medicare taxation
- OBES wages
- City taxes treated according to how the 'Tax Non Cash Earn' flag is set on the Payroll Item Configuration record
Adoption assistance, Section 125 treated as wages
Set up as Payroll Item with type of ADOP
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- Not exempt from:
- Medicare taxation
- OBES wages
- SERS/STRS
- City taxations are according to whether or not the city honors annuities
Cost of Life Insurance over $50,000
Use Life Insurance Premium Pay Type
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- Not exempt from:
- Federal taxation
- Ohio taxation
- Medicare taxation
- City taxes treated according to how the 'Tax Non Cash Earn' flag is set on the Payroll Item Configuration record
Dependent Care Benefits
- Exempt from:
- Federal taxation up to exclusion limit of $5000
- Ohio taxation up to exclusion limit of $5000
- City taxation if a Section 125 plan
Educational Reimbursements
Contact legal or tax advisor if necessary to determine how payment should be handled. Contact SSDT if assistance is needed in implementing
Employee Expense Reimbursements
If paid through warrant and the district wants the amounts to appear on the W2 form see separate document for more details-Expense Reimburse
Fringe Benefits
Amounts must be entered in Core/Adjustments on the Federal 001 record using Type- 'Fringe Benefit'
Health Savings Accounts (Employee portions)
Set up as annuity in Payroll Item Configuration with Annuity Type = "I"
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- Not exempt from:
- SERS/STRS
Health Savings Accounts (Employer portions)
Set up as annuity in Payroll Item Configuration with Annuity Type = "I"
- Enter only board portions in Payroll Item records
- Exempt from
- Federal taxation
- Ohio taxation
- City withholdings
- Medicare
- OBES reporting
- SERS/STRS
Insurance amounts paid to annuity company
- Exempt from:
- SERS/STRS
- Medicare taxation
- Not exempt from:
- Federal taxation
- Ohio taxation
- City taxation
Medical Savings Accounts
Set up as Payroll Item Configuration type of MSA
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- Not exempt from:
- Federal taxation
- Medicare taxation
- City taxation will be according to the 'Tax Employer Amount' flag in payroll item configuration
Medicare, employer pays employee share
Set up as 692/693 with Employer amount as 2.9%
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- Not exempt from:
- Federal taxation
- Ohio taxation
- Medicare taxation
- City taxation will be according to 'Tax Employer Amount' flag found in Payroll Item Configuration
Moving Expenses-Active Military Only
Section 125 plans, treated as non-wages
Set up as Payroll Item record with ANN type
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- Not exempt from:
- SERS/STRS
SERS/STRS Employer Pickup (Annuitized)
Set up as 590/591 Payroll Item records
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- City taxation is according to whether or not city honors annuities
SERS/STRS Non-annuitized
Set up as 400/450 Payroll Item records
- Not exempt from:
- Federal taxation
- Ohio taxation
- City taxation
- Medicare taxation
Third Party Sick Pay; Taxable
- Contact insurance provider to determine type of third party sick payment
- Contact legal or tax advisor if necessary to determine how payment should be handled
- Contact SSDT if assistance is needed implementing-See Third Party Sick documents
Third Party Sick Pay; Non-taxable
Enter amount in Core/Adjustments on the Federal 001 PayrollItem using the 'Third Party Pay' Type
Use of Company Vehicle
- Contact legal or tax advisor if necessary to determine how payment should be handled
- Any amounts reportable must be entered in Core/Adjustments on the Federal 001 Payroll Item using the 'Vehicle lease' Type
- Contact SSDT if assistance is needed in implementing